Job Description

At Martine Law, we thrive when our people thrive. We’re looking for a driven, detail-obsessed Executive Assistant to become the right hand to our CEO. This is not a standard assistant role—it’s about protecting time, driving execution, and keeping the CEO focused on scaling a national law firm. The ideal candidate is magnetic — articulate, confident, grounded, and composed under pressure. You’re detail-oriented to the point of obsession but personable enough to hold rapport with anyone. You move fast without cutting corners. You thrive on big goals, tight deadlines, and high stakes. You’re the kind of person who says, “I’ve already handled it” — because you have. • Strategic thinker who anticipates needs before they arise • Ultra-organized operator who thrives in digital systems (HubSpot, Monday.com, ClickUp, Google Workspace) • Discreet, loyal, and trustworthy — someone who guards confidentiality as fiercely as results • Tech-savvy power user of automations, scheduling, and data dashboards • Calm, poised communicator with crisp written English and clear spoken tone • Naturally optimistic and genuinely kind — you elevate everyone around you • Take charge personality Instructions to Apply:  Email your resume and cover letter in PDF format to  terri@xmartinelaw.com The subject line must follow this format: LAST NAME executive assistant [ONE WORD YOU WOULD USE TO DESCRIBE YOURSELF IN ALL CAPS](For example: SMITH executive assistant AWESOME)  Cover Letter Instructions No more than two paragraphs and one closing sentence.  • In the first paragraph, explain what you believe are the three most important qualities needed in someone who works as an executive assistant and why they matter most.  • In the second paragraph, explain why you applied to this particular ad.  • Closing sentence must be: “I have read the instructions contained in the job posting and have followed the instructions.” Responsibilities: • Own and protect the CEO’s time — schedule, reschedule, and guard priorities with military discipline • Filter all inbound communication (email, DMs, calls, texts) and act as the first line of decision-making • Manage and update dashboards (HubSpot, Clio, Monday.com, Google Sheets) to keep the CEO informed in real time • Prepare daily briefing notes: key metrics, priorities, meetings, and follow-ups • Manage travel logistics, itineraries, and event prep • Coordinate with leadership across Marketing, Sales, Intake, Legal Ops, and Finance to close loops and ensure execution • Track deliverables and hold stakeholders accountable to deadlines • Handle light personal coordination (e.g., appointments, errands, family travel support) • Document SOPs and streamline processes as the firm scales across 4 states Who You Are • Metrics-obsessed: You love accuracy, tracking progress, and keeping score • Technology: You are already skilled at numerous current software and applications, and love learning new ones • Proactive Executor: You anticipate needs, take ownership, and get things done before being asked • Highly Organized & Detail-Oriented: You thrive on order and never let things slip through the cracks • Strong Communicator: Clear, direct, and professional in English—both spoken and written • Discreet & Loyal: Trusted with sensitive information and committed to protecting the CEO’s time and focus • Project Management: Top-notch skills in managing many projects across the board using the latest technology • Operations: Understanding the mechanics of operations and use for scalability for a quickly expanding firm • Ability to perform under pressure Qualifications: • 3 + years in an Executive Assistant, Chief of Staff, or high-level support role, or heavy experience in project management • Proven ability to support C-suite leaders in high-growth or business-driven environments • Advanced proficiency in productivity tools: Miro, HubSpot, Zoom, Monday.com, ChatGPT, Microsoft Teams • Exceptional written and spoken communication — professional, warm, and concise • Fluent in digital organization: inbox management, project tracking, and SOP documentation • Demonstrated ability to handle confidential information discreetly • Bachelor’s degree preferred but not required • MUST BE ABLE TO DEMONSTRATE STRONG COMPUTER/TECH SKILLS About Company: Martine Law is a rapidly growing, fully remote law firm committed to protecting good people during hard times. We specialize in criminal defense and family law, offering personalized, compassionate, and effective legal representation to clients. Our experienced team handles a wide range of cases, from misdemeanors to serious felonies, as well as complex family law issues such as divorce and child custody. We pride ourselves on our core values of Unwavering Commitment to Excellence, Diversity & Respect, Technological and Systematic Innovation, and Passion for Advocacy.

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