Job Description

Inspired by the teachings of Jesus Christ, the mission of Cardinal Ritter Senior Services is to be a recognized provider in giving person centered care through an integrated continuum of quality residential, healthcare, and supportive social services for senior adults throughout the Archdiocese of Saint Louis. 

Job Summary

Job Title: Assistant Property Manager
Pay Range: $17–$20/hour

Position Summary:
The Assistant Property Manager supports the Apartment Manager in overseeing HUD-subsidized properties. This role ensures quality care for residents, manages financial documentation, and maintains compliance with funding sources. It requires attention to detail, strong communication, and a commitment to service.

Key Responsibilities:

• Serve as backup to the Property Manager when needed
• Respond to emergency calls and conduct resident wellness checks
• Communicate resident concerns to the Manager
• Assist with budgeting and expense coding
• Verify and submit expenditures for approval
• Process certifications and annual recertifications for tenants
• Maintain accurate and organized resident files
• Complete monthly accounting reports and TRACS submissions
• Resolve TRACS errors promptly
• Manage security deposit reimbursements and documentation
• Collect rent and fees; submit deposit records
• Monitor and reorder office supplies
• Assist with maintenance work orders and billing
• Perform receptionist duties: answer phones, distribute mail, etc.
• Support quality improvement projects based on resident feedback
• Ensure staff compliance with HR policies and procedures
• Follow HUD and CRSS policies
• Perform other duties as assigned

Qualifications & Experience:

• Associate degree in Business Administration or Accounting preferred
• Bookkeeping or accounting background preferred
• Certification (or ability to be certified) by Quadel or similar agency required
• Experience in apartment management preferred
• Proficient in Microsoft Excel and Word

Skills & Attributes:

• Compassionate, detail-oriented, and organized
• Strong communication skills with seniors, families, and agencies
• Able to manage sensitive financial matters professionally
• Comfortable handling resident and family requests with care
• Basic math and recordkeeping skills

Working Relationships:

• Collaborate daily with Service Coordinators, Health Promotion Nurse, and Resident Assistants
• Engage with residents on confidential financial matters
• Maintain open communication with the Property Manager
• Work as part of a cohesive team
• Meet deadlines and stay compliant with all regulations

Accountabilities:

• Serve residents of the building
• Manage two annual budgets (operations and activities)
• Oversee office, maintenance, and volunteers in Manager’s absence
• Handle daily financial transactions and reporting

Cardinal Ritter Senior Services does not discriminate on the basis of handicapped status in the admission or access to, or treatment or employment in, its federally assisted programs and activities. Cardinal Ritter Senior Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or disability. 


Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination. Various positions will require physical examination, Tuberculosis screening and Hepatitis A. All offers are contingent upon successful completion of required screening. 

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