Assistant director finance and operations program management specialist Job at Indiana University, Bloomington, IN

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  • Indiana University
  • Bloomington, IN

Job Description

ENVIRONMENTAL RESILIENCE INSTI (UA-ERI-IUBLA)

The mission of the Environmental Resilience Institute (ERI) is to co-create environmental resilience and climate solutions by integrating research, education, and community. Our faculty, staff, and students are addressing environmental change by collaborating with local governments, farmers, citizen scientists, and others to inform research and develop solutions that work for all Hoosiers. We encourage all interested and qualified parties to apply to join our team.

The Assistant Director for Finance and Operations serves as a key member of the Environmental Resilience Institute¿s leadership team, working under the direction of the Managing Director to manage the day-to-day operations and financial activities of the Institute. This role provides strategic and operational leadership across finance, administration, staffing, and programmatic initiatives, ensuring alignment with ERI's mission and long- and short-term goals.

Department-Specific Responsibilities

  • Manages Institute finance and operational objectives by coordinating and communicating with staff, directors, and university partners.
  • Serves as finance manager for all accounts within the ERI portfolio
  • Prepares budgets, provides analysis and forecasting, and delivers financial reports in coordination with the assigned unit fiscal officer.


General Responsibilities

  • Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
  • Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
  • Plans, directs and implements programs or events, including developing branding strategy and targeting audiences for these events.
  • Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public.
  • Troubleshoots and resolves issues and programs.
  • Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
  • Oversees research and academic activities budgets for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
  • Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
  • Keeps abreast of best practices to create and implement policies and procedures that deliver a quality program experience.


Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

  • Bachelor's degree


Required

WORK EXPERIENCE

  • 5 years in related field


Preferred

  • Experience with IU policies, procedures, and systems


Skills

Required

  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrates time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Seeks to acquire knowledge in area of specialty
  • Highly thorough and dependable
  • Demonstrates a high level of accuracy, even under pressure
  • Possesses a high degree of initiative
  • Ability to influence internal and/or external constituents


Preferred

  • Strategic planning skills
  • Grant management skills


This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)


Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Request Support

Telephone: 812-856-1234

Job Tags

Full time, Temporary work, Work experience placement, Work at office, Local area, Flexible hours,

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